Presenter Resources

Guides, Tools, Templates, and More

We can't wait for your presentation at the Virtual 18th Annual ADRP International Conference. This page acts as a guide to help you prepare to present at the virtual conference, and to ensure you are fully confident in your presentation, co-presenters, and finally, your tech!

Speaker Training Recording
August 24		 Session Host Training Recording
September 9
Navigate this Page:
To-Dos & Deadlines | Guidelines & Recommendations | Coaching Program | Tools | Tips & Resources

Presenter To-Do List & Deadlines

Task Deadline
Confirm your willingness to present at the conference June 7
Submit your headshot and biography for your session page (plus for any co-presenter(s) if applicable) June 18
Get paired with a coach & set up a meeting schedule Optional - Late June
Download the ADRP 2021 PowerPoint template Mid-July
Download and review your speaker packet (Link TBD) July 26
Create an outline for your session August 4
Log into the virtual conference venue (link emailed to all speakers) to update your profile August 20
Send presentation draft to your coach to review (or have a colleague review) Optional - August 25
Submit your finalized PowerPoint presentation & materials to the ADRP office (please let us know if you would not like your PowerPoint to be posted for attendees to download) September 3
Attend speaker training with the ADRP office & download your speaker guide September 7
Register for the conference using your speaker discount September 10
NEW | Upload your polls in the Virtual Venue September 10

NEW | Submit your breakout room details to the ADRP Office:

  1. Will you need breakout rooms for your sessions?
  2. If yes..
    1. How many breakout rooms? How many participants per room?
    2. How long would you like participants to be in the breakout room?
    3. Would you like participants to self-select particular topics (if so, what are the names of those topics?), or be assigned a room at random?
 September 10
Accept calendar invites from the ADRP office for your session and note the time (and time zone) Week of September 13
Upload any handouts to your session page in the virtual venue for attendees to have on-hand during your conference presentation Optional - September 15
Save the ADRP virtual background to your computer to use when presenting September 21
Have a great time presenting at ADRP 2021! September 22–24

Presentation Guidelines & Recommendations

What You Need to Do: What You Should Do:
  • Use the ADRP 2021 PowerPoint template provided.
  • Use the official ADRP 2021 virtual background.
  • Dress to impress: we want the virtual conference to feel as official and professional as the in-person event.
  • Use up-to-date, quality resources and reporting best practices. Please openly cite all resources (including images) in your presentation.
  • Keep your presentation within your allotted time.
  • Provide a takeaway for your audience (downloadable materials will be available for attendees before (or after) your presentation)
  • Practice your presentation with a friend or colleague
  • Make sure to familiarize yourself with Zoom Meetings and the Virtual Platform to maximize your technical literacy
  • Provide your presentation slides and materials to the office early
  • Work with your coach to come up with a few questions attendees might ask during your session to answer during low points of the Q&A portion
  • Engage with your audience

Coaching Program

The ADRP Conference Coaching Program is designed to provide upcoming conference presenters with a bonus resource to help thoroughly plan, prepare, develop, and practice running their conference presentations. Volunteer ADRP members with presentation experience will be paired up with those scheduled to present at the 2021 International Conference, and will act as a mentor and resource for the months leading up to the conference.

Want to get paired with a coach? 
Please reach out to our Content Co-Chairs, Debbie Meyers and Abby Fox to indicate your interest.

Coach Responsibilities Presenter Responsibilities
  • Be proactive and set up times for calls per the Coaching Guidelines
  • Review your speaker's selected presentation proposal
  • Lead a discussion with the speaker about their presentation (see Coach Discussion Guide)
  • Offer and be available for follow-up support (calls, emails, etc.), if needed/requested
  • When it comes time for the presentation dry-run, listen to the speaker give the presentation, from start to finish, without interruption
  • Be constructive: opt for suggestions rather than critiques
  • Ask questions that will lead the speaker to their own conclusions 
  •  Be responsive and flexible when setting up times for your calls with your coach
  • Reflect on your RFP and think through presentation style, goals, and supporting materials (slides, handouts) in advance of your communications
  • Actively participate in calls, ask questions and seek clarifications, as needed
  • Take the Coach’s suggestions into account when developing your presentation
  • Prepare presentation materials and rehearse your presentation
  • In preparing and rehearsing the presentation, make a list of any questions you want to ask your Coach, or discussions you want to have
  • Be receptive to the questions, comments, and suggestions of the Coach and thoughtful about how your presentation might be improved
  • Pose questions and initiate conversations around topics and issues of particular interest to you

Tools for Your Presentation

ADRP 2021 PowerPoint Template


Download the PowerPoint Template

Virtual Backgrounds


Step 1: Save the Images to Your Computer
Right-click on the image and click "Save image as" to save it to your computer. 

Step 2: Apply Backgrounds to Your Meetings
Instructions for Zoom and your ADRP 2021 presentation: Zoom
Instructions for if you use another system for virtual calls in your institution: Webex | Microsoft Teams | Skype

Pre-Conference
Use one of the "I'm Speaking at ADRP 2021" virtual backgrounds to encourage your colleagues to attend.
During the Conference
Use the official ADRP 2021 virtual background during your conference presentation.

Learn how to apply this virtual background to your ADRP 2021 Zoom presentation:
Read Instructions

Tips & Resources for Presenting Virtually

Virtual Presentation Tips
  1. Engage your audience
  2. Keep an upbeat pace
  3. Stand up, allow yourself to move around
  4. Use a mirror to monitor yourself. Keep your energy up!
  5. Invest in lighting equipment
  6. Pay attention to your audio quality
  7. Call in early
  8. Prepare your tech
  9. Consider your surroundings
  10. Make eye contact with the camera
  11. Know your slides
  12. Practice your timing
  13. Frame your webcam just right
  14. Hardwire into your internet
  15. Ignore the chat - you have a moderator for that!
  16. Be yourself and HAVE FUN!
List compiled from: convene.com, virtualspeech.com, forbes.com

Ways to be more engaging via aecumen.com

  1. Exaggerate vocal inflections
  2. Use gestures
  3. Enunciate
  4. Make virtual eye contact
  5. Consider the lighting
  6. Spice up your slides - add animations, transitions, pictures, and even gifs
Read more

Maximizing Accessibility in Your Presentation via nten.org

  1. Keep slide show paragraph/bullet point text size a minimum of 20–28 points
  2. Label slides with unique headings. If more than 1 slide per topic, use a numerical identifier such as "(1 of 2)"
  3. Avoid using italics or ALL CAPS
  4. Keep transition animations to a minimum
  5. Focus on short blurbs and lists
  6. Don't overfill your slides - break up dense slides to multiple slides
Read more